Your needs concerning centralisation of purchases

Your are organising a single event and wish to outsource the search for the venue and service providers for all of your company’s seminar and event purchases. You wish to benefit from a single contact and a single invoice for the payment of the venues and service providers, or else you wish to have a single supplier who will bring you a large choice of possibilities.

The advice and support provided by Business Profilers Agency :

Event
purchase
Centralisation
of all purchases
Cost
reduction

Your event purchasing needs :

You wish to have a partner who centralises your purchases by issuing a single contract, a single invoice for all of the suppliers connected with your business event.

The advice and support provided by Business Profilers Agency :

  • Our team assists you in defining your list of specifications and in finding the venue and service providers.
  • In less than 4 hours, you will receive our recommendation for the venues and service providers available.
  • In less than 24 hours you will receive the quotation for the venues and service providers that you have selected.
  • We will organise your fact-finding visits, follow the development of your project, negotiate the best rates and general purchasing and cancellation terms.
  • On your behalf, we will inform those sites that you haven’t selected.
  • Through our power of attorney, we will secure and manage your purchases on your behalf with the service providers that have already chosen.
  • You finalise your project with the service providers concerned. From then on, you will have an exclusive representative for each service provider. The former follows your event with you right up until you leave.
  • As soon as the event has taken place, we work with you to evaluate the quality of the venue’s services with regard to your expectations.
  • On your behalf, we collect all of the invoices from suppliers, control them and submit the final post-event invoice for validation prior to being settled on your behalf by power of attorney.

Your advantages for gaining time :

  • Reduction of the operational costs connected with the search for a venue.
  • Increase of your added value: you free yourself up to devote yourself to the contents of the meeting and the messages to be put across in order to reach your goal.
  • Reduction of administrative duties: you only have one order, only one invoice and only one supplier to create in your management software.
  • Obtaining of the most competitive purchase price thanks to our purchasing power.
  • Minimisation of risks thanks to the negotiation of your general purchasing and cancellation terms
  • The guarantee of having made the right choice, the one that is going to promote the success of your event.

The service + :

  • You wish to reduce the contact with the service providers and the venue to a strict minimum; we are able to assure you of a thorough screening service with all of the suppliers by remaining your only representative from your initial enquiry right through until the settlement of the final invoice and evaluation of the performance
  • We are able to provide you with on-site support in the management of your project during the event. So why not opt for our on-site coordination service?!

Your needs in terms of the globalisation of your purchases :

You wish to outsource your search for venues/service providers and your business event purchases by enlisting a partner who is going to centralise all of your purchases or else that of a defined business unit, whether they may be anywhere in world or in a given geographic zone.

The advice and support provided by Business Profilers Agency :

Following a precise study of your needs, your habits, your budgets and your wishes, we are going to suggest the best possible implementation strategy in order to optimise your costs and your resources. Our solutions are “tailor-made” and “scalable”, we are always attentive to your priorities and are highly flexible. We are there to enable you to optimise your costs, your resources, to minimise your financial risks or those incidents connected to event organisation, and are able to bring you a very high-level service.

By outsourcing your purchasing process, you transfer this activity to Business Profilers through power of attorney. We’ll work with you to assume this responsibility, respecting the rules that we will have already established with you and your team. From this moment onwards all of our team will be entirely oriented towards the satisfaction of your company’s internal project managers; the satisfaction rate of 98.9 %, which we have attained on the 5000 most recent events, reinforces our belief in these essential values.

Your advantages for the optimisation of your purchases :

  • Optimisation of time for your internal project managers and a reduction of operational costs connected with the venue search.
  • Reduction of administrative tasks for your employees.
  • Increase of added value for your internal project managers who can free up their time in order to devote themselves to the contents of the event.
  • Reduction to a single supplier: Business Profilers for the orders and invoices, whilst maintaining a wide range of hand-picked service providers.
  • Implementation at an earlier stage of an integrated solution with proven methods, which will be strictly deployed by each internal project manager.
  • Obtaining of the most competitive purchase prices thanks to our purchasing power.
  • Minimisation of risks thanks to the negotiation of general purchasing and cancellation terms.
  • You recoup the VAT thanks to our agent contract in line with the legislation currently in force.
  • Improvement of cost visibility and transparency thanks to our reporting and analysis tools you will have a “tailor-made” consolidation of your seminar and event purchasing, enabling you to keep control!
  • Transfer of your fixed costs to variable costs.
  • Optimisation of your ROI.

The service + :

  • Your internal project managers wish to reduce contact with the service providers and venues to the strict minimum; we can assure you of a thorough screening service with all of the suppliers by remaining their only representative from the stating of their needs right through until the settlement of the final invoice and evaluation of the performance.
  • We are able to provide them with on-site support in the management of your project during the event. So why not opt for our on-site coordination service?!

a – You are organising a single event: How can you optimise your budget ?

The advice and support provided by Business Profilers Agency :

You are going to reduce the operational charge connected with the search for a venue and service providers, you thus increase your added value, you reduce your administrative tasks: you then only have one order, only one invoice and only one supplier to create in your management tool. You obtain the most competitive purchase prices thanks to our purchasing power and you even recoup the VAT thanks to our agent contract. You minimise your risks thanks to our pre-negotiation on your behalf of the general purchasing and cancellation terms.

b – Your business organises several events in France and internationally :

  • You are already outsourcing this job and are calling for offers in order to be able to validate a new partner.
  • You are giving it a great deal of thought and analysing the opportunities to outsource the purchases of these events in order to reduce your costs and to mast this job more efficiently.

The advice and support provided by Business Profilers Agency :

We offer to conduct a free and comprehensive study for you in order optimise the possible cost saving channels.

Our approach is one of value analysis. We are going to assure ourselves of the match between your needs and the means of implementation to satisfy them, the diverse skills of the company and of your current suppliers in order to propose innovative solutions to you.

One of our cost-saving effects is the pooling of purchases; in effect, thanks to Business Profilers Agency, you benefit from our purchasing power in this sector which is going to enable you to benefit from plain, transparent and appropriate purchases; the savings that you can expect are substantial.

  • We help you to minimise your risks by negotiating the general purchasing and cancellation terms on your behalf.
  • Thanks to our contract of representation, you recover the VAT in accordance with the current legislation.
  • We are very flexible and the solutions proposed are all “bespoke”.
  • Having Business Profilers Agency at your service in the organisation of your business events equates to giving you the means to reduce your costs, to optimise your resources, to minimise your financial risks and to benefit from a high-level service.
  • Thanks to our secure, online reporting and analysis tools, you keep control with a studied “tailor-made” consolidation of your purchasing of seminars and events, enabling you to have an overview of the savings realised, to take the right decisions and to evaluate the performance!

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